FORMS & DOCUMENTS COMPILATION This section was provided for your easy access to the application form and documents frequently used in Legal & Visa Application here in Japan. Forms and application format are link mostly from government offices(MOFA, MOJ & IMMIGRATION). Sample documents was also provided here so that you will have an idea what a document look like when you are applying for that. You can download it and print it anytime you want. Please note that all application form submitted here in Japan must be printed in A4 size paper(JIS Standard). If you find some dead links, kindly report it. If you have some documents needed to know, just post it in MALAGO Forum, and we will try to search it for you.

APPLICATION FOR EXTENSION OF PERIOD OF STAY 在留期間更新許可申請書(ZAIRYUU KIKAN KOUSHIN KYOKA SHINSEISYO) Application Form Temporary visitor Application Form University Professor/Instructor Application Form Language Instructor Application Form Song writer, photographer Application Form Non-profit artist Application Form Priest, missionarist Application Form Journalist, cameraman Application Form Resident officer Application Form Company president, executives Application Form Company researchers Application Form Environmentalist, engineers Application Form Translator, designer Application Form Chef, cook Application Form Singer, model ,entertainer Application Form Student Application Form Trainee Application Form Beneficiaries Application Form On JOB Training Application Form Japanese spouse Application Form Others This form is submit when you are a applying for extension of your period of stay here in Japan. [Source: MOJ homepage] APPLICATION FOR CHANGE OF STATUS OF RESIDENCE 在留資格変更許可申請書(ZAIRYUU SHIKAKU HENKOU KYOKA SHINSEISYO) Application Form Temporary visitor Application Form University Professor/Instructor Application Form Language Instructor Application Form Song writer, photographer Application Form Non-profit artist Application Form Priest, missionarist Application Form Journalist, cameraman Application Form Resident officer Application Form Company president, executives Application Form Company researchers Application Form Environmentalist, engineers Application Form Translator, designer Application Form Chef, cook Application Form Singer, model ,entertainer Application Form Student Application Form Trainee Application Form Beneficiaries Application Form On JOB Training Application Form Japanese spouse Application Form Others This form is submit when you are a applying for change of your visa status here in Japan. [Source: MOJ homepage] APPLICATION FOR CERTIFICATE OF ELIGIBILITY 在留資格認定証明書交付申請書(ZAIRYUU SHIKAKU NINTEI SYOUMEISYO KOUFU SHINSEISYO) Application Form University Professor/Instructor Application Form Language Instructor Application Form Song writer, photographer Application Form Non-profit artist Application Form Priest, missionarist Application Form Journalist, cameraman Application Form Resident officer Application Form Company president, executives Application Form Company researchers Application Form Environmentalist, engineers Application Form Translator, designer Application Form Chef, cook Application Form Singer, model ,entertainer Application Form Student Application Form Trainee Application Form Beneficiaries Application Form Japanese spouse Application Form Others This form is submit when you are a applying for certificate of eligibility for someone who wanted to enter here in Japan. [Source: MOJ homepage] APPLICATION FOR PERMANENT RESIDENCE 永住許可申請書(EIJUU KYOKA SHINSEISYO) Application Form This form is the one you will fill-up and submit when you will apply for permanent visa. [Source: MOJ homepage] APPLICATION FOR RE-ENTRY PERMIT 再入国許可申請書(SAI-NYUUKOKU KYOKA SHINSEISYO) Application Form This form is the one you will fill-up when you apply for Re-Entry Permit(Single or Multiple) here in Japan. [Source: MOJ homepage] APPLICATION FOR PERMISSION TO ENGAGE IN ACTIVITIES OTHER THAN THAT PERMITTED UNDER THE STATUS OF RESIDENCE PREVIOUSLY GRANTED 資格外活動許可申請書(SHIKAKUGAI KATSUDOU KYOKA SHINSEISYO) Application Form This form is the one you will fill-up when you will apply for permission to engage in an activity other than that permitted under the status of residence previously granted. For example, you want to do a part time job if you are student visa holder. [Source: MOJ homepage] APPLICATION FOR PERMISSION TO ACQUIRE STATUS OF RESIDENCE 在留資格取得許可申請書(ZAIRYUU SHIKAKU SYUTOKU KYOKA SHINSEISYO) Application Form This form is the one you will fill-up when you will apply for Permission to Acquire Status of Residence. Example is when you will have a child born here in Japan. [Source: MOJ homepage] APPLICATION FOR CERTIFICATE OF AUTHORIZED EMPLOYMENT 就労資格証明書交付申請書(SYUUROU SHIKAKU SYOUMEISYO KOUFU SHINSEISYO) Application Form This form is submit when your applying for a permit to work together with the "APPLICATION FOR PERMISSION TO ENGAGE IN ACTIVITIES OTHER THAN THAT PERMITTED UNDER THE STATUS OF RESIDENCE PREVIOUSLY GRANTED". [Source: MOJ homepage] APPLICATION FOR PROVISIONAL RELEASE 仮放免許可申請書(KARIHOUMEN KYOKA SHINSEISYO) Application Form | Letter of Guaranty | Statement of Pledge This form is submit when your applying for the release of someone who are in immigration custody. Together with LETTER OF GUARANTY, and STATEMENT OF PLEDGE. [Source: MOJ homepage] APPLICATION FOR REFUGEE TRAVEL DOCUMENT 難民旅行証明書交付申請書(NANMIN RYOKOU SYOUMEISYO KOUFU SHINSEISYO) Application Form This form is submit when you are a Japanese refugee and wanted to travel to other country to ask for a permission to travel. [Source: MOJ homepage] APPLICATION FOR RECOGNITION OF REFUGEE STATUS 難民認定申請書(NANMIN NINTEI SHINSEISYO) Application Form This form is submit when you are a applying for Japanese refugee. [Source: MOJ homepage]

CERTIFICATE FOR PAYMENT OF FEE 手数料納付書(TESUURYOU NOUFUSYO) Application Form This form is submit when your application was already released and you are to get it on the window. Print this form, buy a stamp seal of the corresponding amount, paste it to this form, write the amount, encircle what application you applied for and sign it. This form is used when you apply for Change of status of residence, Extension of period of stay, Permanent residence, Single/Multiple re-entry permit, certificate of qualification to work, and refugee travel documents. [Source: MOJ homepage] WORKING CONTRACT 労働条件通知書(ROUDOU JOUKEN TSUUCHISYO) Format Sample This is the format sample of the Working Contract that you can get from the company who will employ you. This document is very important to get if you are applying for working visa. [Source: ROUMU homepage] LETTER OF GUARANTEE 身元保証書(MIMOTO HOSYOUSYO) Application Form(Japanese) | Application Form(English) This form is the one you will fill-up as your letter of guarantee of someone who are your sponsor here in Japan. You will submit this letter when you are applying for toursit visa or extension of visa. [Source: MOJ homepage] DAILY SCHEDULE 滞在予定表(TAIZAI YOTEIHYOU) Application Form This form is the one you will fill-up as the daily schedule of someone you will invite here in Japan. You will submit this form when you are applying for the tourist visa or extension of visa. [Source: MOFA homepage] LETTER OF REASON FOR INVITATION 招聘理由書(SYOUHEI RIYUUSYO) Application Form This form is the one you will fill-up as your reason of inviting someone here in Japan. You will submit this form when you are applying for the tourist visa of someone you are inviting here. [Source: JE homepage] TRAVEL CLEARANCE FOR MINOR AGE Application Form This form is use when you want your child(minor age) travel here in Japan with someone you will give permission. [Source: DSWD homepage] AUTHORIZATION LETTER Sample Format | Sample Letter This is a sample of Authorization Letter when you are authorizing or giving someone a power to do some duty especially a legal and civil duties. [Source: MALAGO homepage] BIRTH CERTIFICATE 出生証明書(SYUSSEISYOUMEISYO) Birth Certificate Format This is a sample of a Birth Certificate you can get from a doctor here in Japan when you have a child born here. You can also use this format if you want to translate your Birth Certificate to Japanese language since translation of this kind of document will take money. [Source: BANYU homepage] RESIDENCE CERTIFICATE 住民票(JUUMINHYOU) Residence Certificate Sample This is a sample of a Residence Certificate you can get from a city hall where you are living. Please note that its format varies on the city where you are living. [Source: SOKA SAITAMA homepage] FAMILY REGISTRATION 戸籍謄本(KOSEKI TOUHON) Old Format Sample | New Format Sample This is the format of Family Registration that you can get from the city hall. The old format is mostly in B4 size and the new format is in A4 size. [Source: YANAI CITY homepage] ALIEN REGISTRATION CARD 外国人登録証証明書(GAIKOKUJIN TOUROKU SYOUMEISYO) Card Sample This is the format of Alien Registration Card that you can get in the city hall where you are living. [Source: MANEX homepage] DRIVER LICENSE 運転免許証(UNTEN MENKYOSYOU) Driver License Sample This is the sample card of Driver License that you can get here in Japan. [Source: TRADERS SECURITIES homepage] ACCOUNT BALANCE CERTIFICATE 残高証明書(ZANDAKA SYOUMEISYO) Format Sample This is the sample of the account balance certificate you can get on the bank where you have an account. [Source: C-CARD homepage] FOREIGNERS CERTIFIED COPY OF REGISTRATION 外国人登録原票記載事項証明書(GAIKOKUJIN TOUROKU GENPYOU KISAI JIKOU SYOUMEISYO) Format Sample This is the sample of the Foreigners Certified copy of registration that you can get on the city hall where you are living. Please note that the format varies on the city where you are living. This form is commonly use as your certificate of residence here in Japan. [Source: MACHIDA CITY homepage]